Shutdown & maintenance contractors
Project and procurement software for shutdown contractors.
A shutdown window does not move. TraceGrid links every activity to the material it needs, so you know days ahead what is on site, what is late and what would leave a crew standing.
The pressure you work under
The window is fixed. Everything else moves.
Material that is ordered, but not on site
A PO number on a spreadsheet says nothing about whether the valves are at the gate. The gap shows up on the first morning of the shutdown.
Standby time you cannot claim back
When a crew waits on scaffolding, spares or a permit, the hours still go on the timesheet. Without a record of why, standby is hard to recover from the plant owner.
Daily reports rebuilt every night
Plant owners want progress for every day of the outage. Supervisors finish long shifts by retyping what they already said on the radio.
Scope that grows once the plant is opened
Inspection finds more than the work pack allowed for. The extra work gets done before anyone prices it, and the variation is argued months later.
How TraceGrid helps
Know before the window opens what is ready.
- 1
Load the work pack as a BOQ
Import the scope from Excel, keep the plant owner's item numbers, and link each activity in the shutdown plan to the lines it needs.
- 2
Chase the material that matters
RFQs and purchase orders start from unordered quantities, and every order line carries the date it is needed by. Late lines are flagged against the activity they hold up.
- 3
Receive at the gate during the outage
Storemen book partial deliveries from a phone. The plan updates as material arrives, so planners watch readiness change through the day.
- 4
Report daily without the late nights
Supervisors capture progress against material on site. The plant owner's daily report is generated from that and frozen once issued.
- 5
Price emergent work while it is fresh
Extra scope goes in as a variation with its impact previewed and approved, so it finds its way onto the claim.
Modules that matter most
Where to start for shutdown & maintenance.
- Planning Material readiness on every activity, so the window starts with what is actually on site. R750 per month
- Deliveries & Site Partial deliveries booked at the gate, and daily reports for the plant owner that hold up. R1,150 per month
- Procurement Buy only what is still outstanding, with every lead time checked against the window. R550 per month
- Timesheets, Crews & Equipment Crew hours booked against the work, with certificates and equipment service dates to hand. R600 per month
Every module includes unlimited users. Core is required; add the others as you need them.
See it with your own projects
Walk through a shutdown before the next one.
Open the demo's shutdown plan and watch an activity turn Ready as its delivery is captured, or email us one of your work packs to see it as a TraceGrid project.